Real-time management of all asbestos with our online Asbestos management system

Provide staff, visitors and contractors access to critical asbestos safety information.

Monitor compliance with a real-time asbestos management solution

The Asbestos management system provides real time management of all asbestos containing materials and locations, including type, condition and location. Manage inspection history, risk management plans and actions required.

 

Partner with WHS Monitor for all your risk management requirements, as well as asset management and contractor management.

Asbestos Register

From a central Asbestos Register, manage all all asbestos containing materials in a particular work area, including inspection requirements, removal history, risk management plans and necessary corrective actions.

Inspection Results

View, record and update asbestos inspection information and results in real-time. Ensure compliance with clearance certification management.

Policies and Legislation​

Access a vital database of policies and legislation relevant to asbestos management and assign to records based on risk priority.

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Watch our on-demand webinar

Attend our on-demand webinar for a complete look at the WHS Monitor system including a walkthrough of all the modules. See what WHS Monitor can do today!

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On-Demand Webinar

Presented by systems specialist James Young

Get an overview of all of WHS Monitor's modules and how they help your business

Watch Now →

Attend one of our virtual events

Keep an eye on our upcoming industry based events. We will be taking a deep dive into WHS issues and then opening up the floor to questions and discussions.

ISO 45001 - What it is and why you need to be aware of it

Workplace health and safety (WHS) is a crucial element of any business. As a business owner, it can often be difficult to get a good understanding of what WHS requirements need to be complied with. That’s why ISO 45001 was developed; to provide an in-depth framework on how to manage and maintain WHS compliance and ensure you’re providing a safe workplace for your employees.

By accrediting your business to ISO 45001, you can demonstrate to potential clients that you meet a reputable standard of safety.

What is ISO 45001?

ISO 45001 is a global standard that provides specific requirements when managing workplace safety. It offers a practical approach to improving the health and safety of employees, contractors and other personnel. The ISO 45001 standard can be applied to organisations of any type, size or industry.

Why is ISO 45001 important?

ISO 45001 ensures that companies are complying with mandates for providing safe working conditions. The ISO 45001 standard is not static: it can be tailored to the specific requirements of the organisation, allowing companies to target problem areas, refine procedures and mitigate risks. Organisations can utilise ISO 45001 as a planning tool to predict future growth and plan for potential hazards, resulting in management teams being better informed and more prepared.

The benefits of ISO 45001 compliant systems

The easiest and quickest way for an organisation to comply to ISO 45001 is to utilise a configurable system that is already designed for the requirement. WHS Monitor provides organisations with an off the shelf risk and compliance management solution that meets ISO 45001 requirements, including: 

Improved risk assessment

WHS Monitor's ISO 45001 compliant risk framework allows organisations to identify hazards and mitigate the risk of accidents. Addressing dangers early can contribute to an overall safer working environment.

Reduces company downtime

ISO 450001 compliant clear procedures can be easily created in WHS Monitor and can significantly reduce downtime in the event of an incident, and minimise costs associated with insurance premiums.

Increased involvement and accountability

WHS Monitor integrates health and safety into an organisation’s management practices, allowing leaders to view company-wide WHS reports and easily measure the wellness of their employees as dictated by the ISO 45001 standard.

Gain an industry advantage

WHS Monitor is constantly updated to ensure your business is always compliant with the latest iteration of global safety standards. Companies that are ISO 45001 compliant can set themselves apart from their competitors. Organisations can be looked upon favourably for adopting ISO standards, giving them leverage when hiring new staff or bidding for contracts.

How ISO 45001 affects management and employees

ISO 45001 is not just a tool to comply with requirements or to demonstrate compliance. Proper implementation of a system based on the 45001 standard also leads to:

Increased morale

All employees want to feel safe at work. How a company mitigates and handles accidents can have a direct impact on staff morale. When an employer looks after their staff, workers feel like part of the team and are more committed to their roles.

New opportunities

Asking workers to share their ideas for improvements can result in many positive outcomes and build company culture. Following OHS standards such as the ISO 45001 framework can also instil confidence in investors and aid in developing relationships with stakeholders.

Improved reputation

Word of mouth is a powerful tool, and no organisation wants to be known for not adhering to OHS standards. Investing in the safety and wellbeing of employees can help to attract a higher calibre of candidates and showcases to all stakeholders that the organisation is socially responsible.

Better productivity

Employees that experience illness or injury may require time off work, which can have a negative impact on a business’ output. Hiring a replacement can cost a company valuable time and resources, and if an accident occurs due to faulty equipment, the business may need to shut down operations while repairs are undertaken.

Explore ISO 45001 software solutions

WHS Monitor offers comprehensive, versatile software to ensure your organisation meets ISO 45001 compliance requirements. Our integrated system is used by businesses of all sizes across many industries, and includes  risk management, asset management, chemical management, contractor management, incident management, HR safety management and reporting modules. If you need to become ISO 45001 compliant, or are unsure where to begin, speak to our team for more information.

Sign-up to our Newsletter

Get the latest OHS news and educational posts as well as events,  system updates and all things WHS Monitor

Watch our on-demand webinar

Attend our on-demand webinar for a complete look at the WHS Monitor system including a walkthrough of all the modules. See what WHS Monitor can do today!

James Young headshot

On-Demand Webinar

Presented by systems specialist James Young

Get an overview of all of WHS Monitor's modules and how they help your business

Watch Now →

Attend one of our virtual events

Keep an eye on our upcoming industry based events. We will be taking a deep dive into WHS issues and then opening up the floor to questions and discussions.

How to get on top of government vaccination legislation compliance quickly and securely

It’s an exciting time of the year. Summer is close, the sun is out and optimism is high. It’s also great to see lockdowns and border closures easing; brilliant news for most Australian businesses. Many of us are returning to our workplaces, seeing our colleagues in person and trying to return to some semblance of normalcy. But will things stay like this given the track record? What can businesses do right now to bolster their COVID-Safe plans and ensure they meet government legislation around vaccine tracking? I have an easy, secure and free way for you to do it which I’ll touch on later. In the meantime, let’s reflect on how far we’ve all come.   

There is no denying we have all been through a challenging 18 months. Who would have thought we would have endured a pandemic, moving many of us to reassess our business models, focus more on employee wellbeing and have to work so hard at keeping our teams connected.

This time of the year, many of us review our business plans and various strategies for the upcoming year, setting a foundation for what may lay ahead.

Dealing with the reality of uncertainty

Let’s be candid,  the reality is that we don’t really know what actually does lay ahead, particularly in the middle of a global pandemic. We all need to prepare for 2022, while maintaining a measure of flexibility. So the question is; from CEOs to Operations and Human Resources to boards: How prepared are you for 2022?

One thing we do know is that as Australia opens up, new COVID-19 vaccine tracking regulations are becoming more prevalent across our states and territories, and expanding into more industries. Every state has implemented some level of vaccine tracking. Victoria has a COVID-19 surveillance testing policy requiring testing (and documenting) across many workplaces and the Western Australian government has a COVID-19 vaccination policy “for a majority of occupations and workforces” that will be introduced in a phased approach. Over in ACT the government requires mandatory vaccination registration only for ‘high risk’ industries, at least for now. And then the New South Wales government has its own elaborate vaccination compliance rules for businesses—and its hefty fines for non-compliance—on their website.

Every business tries to be a step ahead of the game, and no-one likes fines.  Government regulation around COVID-19 Safe Plans and vaccination registers are not going anywhere anytime soon. In fact, it seems likely that the industries required by the government to maintain some sort of vaccine tracking register will expand. 

Ultimately vaccine tracking isn’t a bad thing, after all these regulations are there to protect employees and the community at large. Yet, for businesses the thought of implementing a vaccination register is another administrative burden when they least need one. 

This is why some organisations still don’t have a vaccination register. Others are using basic and manual vaccine tracking methods that are time-consuming,  compromise accuracy and may fail to protect sensitive staff information. We’re talking about vaccine registers kept in excel spreadsheets, word documents, or worse still, on paper. 

Covid-19 Vaccination Register

The scary side of non-compliance

A recent article in the Australian Financial Review ‘Terrible mistakes’ could send execs to jail over vaccine certificates’, has experts warning businesses that they may be exposing themselves to ‘lawsuits, hefty fines and even executive jail sentences’ if the data isn’t handled properly.

“businesses storing information about whether someone has been vaccinated are therefore storing health information, quite possibly for the first time, exposing them to the Privacy Act, which requires they take “reasonable steps” to secure that information”.

John Davidson, Australian Financial Review

On top of a difficult 18 months, businesses now have added responsibility and risk to deal with. These new vaccine registration regulations take time to fulfill; and time is precious. Most of you are busy running and building your business or organisation; whilst taking care of your staff wellbeing, many of whom have experienced challenging circumstances, lockdowns and isolation. Needless to say, you have enough on your plate. 

Three words we think you’ll love: Easy, secure, free

There is a way to simplify the vaccination registration process, save time and allow you to manage your data safely. Best of all, it’s being given to Australian businesses free of charge for an entire year. 

It’s called the COVID-19 management module, a new module in WHS Monitor that securely records and stores the vaccination and testing status of workers in any industry. And, yes, we are providing it free to all Australian organisations for a whole year. So whether you’re in aged care, hospitality, mining, health, education or retail; whatever the sector, this vaccine register is for you. 

What is the catch? There isn’t one. We just want to support Australian businesses, many of whom have experienced great challenges over the last 18 months. And action speaks louder than words. We want vaccine tracking to be one less thing you have to worry about. 

It’s an all-in-one compliance platform that will allow you to do three key things:

Vaccination Register

Securely store copies of employee vaccination records, monitor vaccination dates and send automatic reminders

Testing Register

Securely keep track of employee COVID-19 test results

Health Reporting

Access a real time dashboard that gives you a holistic view of your organisation's vaccination rates and testing results, for every employee at every location.

It’s also simple and easy-to-use.  All you do is set up an account. You can then send your employees a link to where they can securely lodge their details, test results and vaccination certificates. Just think of the time you will save with this employee self-service feature. It is web-based, comes pre-configured, requires no downloading of apps,  and is mobile friendly. In fact, the National Health and Safety Manager at Rexel shared this comment with us “The feedback we’ve received from employees and contractors has been positive. They have all found it easy to use and it has enabled us to achieve national consistency. That’s important to the company.”

Let's talk about security, because no one wants to end up in court!

We guarantee we keep vaccination and testing information safe. Whomever is responsible for implementing the vaccine tracking regulations, be it HR or business owners, you manage all the data. Staff access is also managed with multi-factor authentication. And all of your data is stored at an ASD (Australian Signals Directorate) certified data centre in Australia.

Be ready for 2022

Think of all the positives your organisation will experience by registering to use our COVID-19 management module: 

  • You’re able to do your part in keeping the community safe
  • You’ll be compliant with federal and/or state COVID Safe legislation
  • You’ll save time on paperwork

And best of all you can enter 2022 ready to focus on your business and staff wellbeing rather than being bogged down in vaccine tracking compliance. 

With more time available for innovation, what will you implement in 2022? Maybe a new staff program? Or further expansion of your hybrid workplace tech? Or possibly spend more time on R&D? It’s your choice.  Allow us to ease the stress of vaccine registration with our complimentary COVID-19 management moduleAnd remember, it is open to ALL Australian businesses. So if you know of a mate, supplier or stakeholder who may also need to get on top of their vaccination register, send them over to us. The more organisations we can help meet vaccine tracking legislation requirements, easily and securely, the happier we will be.

About Brittany

I’m a Project Manager at WHS Monitor. We are trusted by teams in over 2,500 businesses Australia-wide, and our company has 25 years’ experience creating software solutions to keep Australian businesses compliant and safe.

When not at work, you’re likely to find me catching up with friends at my favourite wine bar. And I’m super passionate about staff wellbeing, hiking and photography.

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A WHS Monitor safety specialist will contact you to assess your needs and demonstrate a system that suits your business.

A guide to selecting the right HSEQ system for your business

The selection of a  HSEQ management system for a company can be a daunting task. There are many different systems on the market, which can vary greatly in complexity, scope and ease of use. The more advanced systems are cloud/internet based while others are still paper based. 

Before making a purchase there are a number of steps that need to be completed to ensure the system is fit for purpose.

Determining the scope of a HSEQ System

The first step is to establish the need for a system within the organisation. Is a system legally required to maintain legislative compliance? or will it for the basis for can intergraded management system designed to fulfil the requirements of a number of ISO standards?
 
Once the need for a system has been established a scope of work needs to be drawn up. The scope of work should detail all of the organisations requirements in relation to a HSE management system. It is the wish list for the organisation, this can be a graphical representation of the requirements or it could be a detailed list of requirements.

Below is an example of a graphic scope of work for a potential management system.

WHS Plan image

Creating specifications for a WHS Management Plan

Once the scope of the WHS system has been established we can start to look at the specifications. A system specification is made up of the details that make up each element in the scope, such as:

  • A list of modules required
  • The numbers of users and the access levels of those users
  • A list of documents (Policies, plans and procedures) that would needed
  • The types of audits and inspections that will be done
  • How much training and incident data needed to be held

Once we have worked out the scope and attached a list of specifications we can then effectively develop a project proposal. The an example structure for a project proposal can be found below.

 

  Project title:  Integrated HSEQ Management  System (IMS)
   Deliver date:  Key project dates
   Summary  A summary of why there is a need for the system.
   Overview:

  Project Overview:

  • The project aim.
  • The benefits.
  • The objectives
  Departments  Detail the stake holders involved in the project.
  Current Review and   Analysis  Statement of current situation.
  Strategy/Plan  Implementation strategy and plan.
  System evaluation  Process to be used to evaluate quotes.
  Action plan  A list of actionable tasks with deadlines
  Resources required  Who else will be involved in the project?

 

The project proposal can then be used as a tender document to find a product with the right fit. This doesnt need be a complex document but should at least include the specification that has been developed for the system.

Sign-up to our Newsletter

Get the latest OHS news and educational posts as well as events,  system updates and all things WHS Monitor

Watch our on-demand webinar

Attend our on-demand webinar for a complete look at the WHS Monitor system including a walkthrough of all the modules. See what WHS Monitor can do today!

James Young headshot

On-Demand Webinar

Presented by systems specialist James Young

Get an overview of all of WHS Monitor's modules and how they help your business

Watch Now →

Attend one of our virtual events

Keep an eye on our upcoming industry based events. We will be taking a deep dive into WHS issues and then opening up the floor to questions and discussions.